Emails

Greeting / Opening (开头)

Formal (正式)

• "Dear Mr. Smith," — 史密斯先生：(最正式)
• "Dear Hiring Manager," — 招聘经理您好：(不知道名字)
• "To whom it may concern," — 致相关人员：(更通用，非常正式)

Standard (标准)

• "Hi Alice," — Alice，你好：(最常用，邮件标准开头)
• "Hello team," — 团队好：
• "Hi all," — 大家好：

Casual (随意，熟人)

• "Hey Bob," — 嘿 Bob：

Tip 提示: In English work emails, "Hi + first name" is the safe default. "Dear" can feel stiff for everyday email. 在英文工作邮件中，"Hi + 名字" 是最稳妥的默认开头。"Dear" 在日常邮件里会显得有点生硬。

Opening Lines (开场白)

When you know them (熟人)

• "Hope you're doing well." — 希望你一切都好。(最常见)
• "Hope you had a good weekend." — 希望你周末过得不错。
• "It was great meeting you yesterday." — 很高兴昨天见到你。

Getting straight to the point (直奔主题)

• "I'm writing to..." — 我写这封邮件是为了……
• "Just a quick note to..." — 简短说一下……(用于简短的邮件)
• "Following up on our conversation about..." — 跟进一下我们之前聊的……
• "Per our discussion..." — 根据我们之前讨论的…… (per = 根据，正式)

Common Purposes (常见用途)

Asking for Something (请求)

• "Could you please send me the latest design?" — 能发我一下最新的设计稿吗？
• "Would you mind reviewing the attached document?" — 麻烦帮忙看一下附件文档好吗？
• "I'd appreciate it if you could..." — 如果你能…… 我会很感激。
• "When you get a chance, could you..." — 你有空的时候能……
• "Any update on this?" — 这件事有进展吗？(简短跟进)

Offering / Sharing Information (提供信息)

• "FYI..." — 仅供参考…… (for your information)
• "Just sharing this for visibility." — 同步一下，让你知道。(visibility = 可见度)
• "Looping in Alice for context." — 把 Alice 加进来了解一下背景。(loop in = 加入到对话)
• "Adding Bob to this thread." — 把 Bob 加到这个邮件串。

Confirming (确认)

• "Just to confirm..." — 就是确认一下……
• "Confirming our meeting tomorrow at 2pm." — 确认明天下午 2 点的会议。
• "Got it, thanks!" — 收到，谢谢！
• "Sounds good to me." — 我这边没问题。

Apologizing (致歉)

• "Apologies for the late reply." — 抱歉回复晚了。
• "Sorry for the delay." — 抱歉拖延了。
• "My apologies for the confusion." — 抱歉造成混乱。
• "Apologies for the back-and-forth." — 抱歉来回这么多次。(back-and-forth = 反复沟通)

Declining (拒绝)

• "Thanks for thinking of me, but..." — 谢谢你想到我，但是……
• "Unfortunately, I won't be able to..." — 很遗憾，我无法……
• "I have to pass on this one." — 这次我就不参加了。(pass = 跳过)
• "My plate is full at the moment." — 我现在手头任务太满了。(plate = 盘子，比喻工作量)

Reminders / Following Up (提醒 / 跟进)

• "Just a friendly reminder..." — 友情提醒一下……
• "Wanted to follow up on..." — 想跟进一下……
• "Just bumping this up." — 把这个再顶一下。(常用于回复自己之前的邮件)
• "Circling back on this." — 回头跟进一下。

Closing Lines (结尾)

Calls to Action (引导行动)

• "Let me know your thoughts." — 让我知道你的想法。
• "Looking forward to hearing from you." — 期待你的回复。(常用)
• "Please let me know if you have any questions." — 如果有问题请告诉我。
• "Happy to discuss further if needed." — 如有需要可进一步讨论。
• "Let me know if this works for you." — 让我知道这样行不行。

Offers (主动提供帮助)

• "Let me know if I can help." — 如果需要帮助请告诉我。
• "Happy to jump on a call if it's easier." — 如果方便的话可以打个电话。

Thank You (感谢)

• "Thanks in advance!" — 提前感谢！(常用)
• "Thanks for your help." — 谢谢帮忙。
• "Appreciate it!" — 感谢！
• "Many thanks." — 多谢。

Sign-Offs (落款)

Standard (标准)

• "Best," — (最常见，简短)
• "Best regards," — (稍正式)
• "Kind regards," — (略正式，常见于英式英语)
• "Thanks," — 谢谢，(随意但礼貌)
• "Thank you," — 谢谢您，(略正式)

Formal (正式)

• "Sincerely," — 此致 (最正式，常用于求职信)
• "Yours sincerely," — (英式正式)
• "Respectfully," — 致敬 (非常正式)

Casual (随意)

• "Cheers," — (英式随意，很常见)
• "Take care," — 保重
• "Talk soon," — 回头聊

Tip 提示: For most work emails, "Best," or "Thanks," is perfect. Avoid "Sincerely" unless writing very formal external communication. 大部分工作邮件用 "Best," 或 "Thanks," 即可。除非是非常正式的对外沟通，否则不要用 "Sincerely"。

Templates (模板)

Template 1: Project Update (项目进展更新)

Subject: [Project X] Weekly update — Week of May 6

Hi team,

Quick update on Project X this week:

✅ Completed:
- Finished the user authentication flow
- Shipped the payment integration to staging

🚧 In progress:
- Search feature (on track for next Friday)
- Performance optimization

⚠️ Risks / Blockers:
- Waiting on the design review for the dashboard

Let me know if you have any questions.

Best,
Alex

Template 2: Asking for Help (寻求帮助)

Subject: Quick question about the deployment pipeline

Hi Alice,

Hope you're doing well. I'm running into an issue with the deployment
pipeline and saw that you set up the original config.

When I push to main, the CI runs but the deploy step fails with [error].
I've attached the logs. Have you seen this before?

Any pointers would be much appreciated. Happy to jump on a quick call
if that's easier.

Thanks!
Alex

Template 3: Following Up (跟进)

Subject: Re: API design review

Hi Bob,

Just bumping this up — wanted to check if you had a chance to look at
the API design doc I shared last week. We're hoping to start
implementation early next week.

No rush if you're swamped, just let me know either way.

Thanks,
Alex

Template 4: Declining a Meeting (婉拒会议)

Subject: Re: Architecture review meeting

Hi Carol,

Thanks for including me in this. Unfortunately I have a conflict at
that time, but I don't want to block the discussion.

Could you share the notes afterward? I'm happy to follow up
asynchronously with any feedback.

Best,
Alex

Template 5: Out of Office (休假自动回复)

Subject: Out of office until May 15

Hi,

Thanks for your email. I'm out of office until May 15 with limited
access to email.

For urgent matters, please contact Alice (alice@company.com).

I'll respond when I'm back.

Best,
Alex

Tips (写邮件的小贴士)

• Subject lines matter — A clear subject line determines whether your email gets read. Be specific: "Bug in checkout flow" beats "Question". 主题行决定邮件是否被打开，要具体。
• One topic per email — If you mix topics, things get lost. 一封邮件只讲一件事。
• Front-load the ask — Put the most important question or request in the first 1-2 sentences. 把最重要的请求放在前两句。
• Use bullet points — Walls of text get skimmed. Bullets get read. 大段文字被跳读，要点会被读到。
• Mind the CC — CCing too many people creates noise. Only include those who really need it. CC 太多人会变成噪音，只加真正需要的人。
• Reply-all carefully — Make sure your reply is actually relevant to everyone before clicking "Reply All". 谨慎使用 "全部回复"。